Temporary remote work to promote social distancing

This message to all faculty and staff has been approved by Renisha Gibbs, Associate Vice President for Human Resources and Finance & Administration Chief of Staff. 

Florida State University continues to monitor updates from the Centers for Disease Control (CDC) and work with local officials to mitigate the campus communities’ risk to COVID-19 coronavirus. Florida State University remains open and operational.

We previously announced a temporary remote work option offered to all employees whose duties were conducive to being performed remotely, with the appropriate approvals. In an effort to adhere to social distancing recommendations, FSU is now strongly encouraging all faculty and staff that can perform work remotely to do so during this emergency situation. On campus functions should be limited to duties that cannot be performed remotely beginning March 20, 2020.

While on-campus operations are limited, University business functions must continue through remote work. Employees are not prohibited from coming to campus and may still report to work to perform their job duties. However, the main priority is limiting the amount of people present to mitigate the potential spread of COVID-19.

On-campus Operations

The Dean, Director, or Department Head should designate which functions must continue on-campus and which functions can be performed remotely. Employees that may be required to work on campus include, but are not limited to:

  • those ensuring the safety and security of campus facilities and information technology, and the protection of University assets;
  • maintenance of research labs and facilities operations that provide essential functions; and
  • those providing services to students who remain on-campus.

Employees who are unable to perform their duties remotely during this time will be required to report to work on-campus. All other employees are still expected to work, but may perform their duties remotely. If an employee does not want to report to campus and is also unable to perform their duties remotely, we ask that supervisors consider approving annual leave, unless operational functions would be severely impacted.

Temporary Remote Work

Beginning March 20, 2020, please have personnel begin to perform their job duties from a remote location, if applicable.

  • Supervisors will still be required to complete the Temporary Remote Work Guidelines Acknowledgment form.
  • Please make sure you have developed detailed plans and procedures for your staff to ensure the continuity of operations in each of your respective units.
  • Deans, Directors, and Department Heads will determine if a physical presence is warranted to continue the operations of the department. This may result in employees splitting their time between on-campus and remote work.

Social Distancing

We understand that some employees are only able to perform a portion of their duties remotely or that work may be limited due to curtailment of certain operational processes. In these cases, employees may need to supplement their duties in other ways. Departments and Managers should be flexible with these arrangements. In some cases, employees may need to be on campus for part of their duties and perform some duties from home. Supervisors should allow as much flexibility as possible, and be open to assigning other work such as special projects or have employees complete job-related online training. These agreements may also include modified work schedules to allow later or earlier start and end times for the work to be performed.

Campus Safety and Security

Effective, Saturday, March 21, most buildings will remain on a “weekend schedule” and will be locked and alarmed 24 hours a day, requiring authorized card access for entry. During this time, we strongly encourage anyone who does come onto campus not to bring others including pets. We also ask that anyone who comes onto campus avoid allowing individuals without the appropriate building access card to enter. The FSUCard center is open from 8:00 am to 5:00 pm on Friday, March 20, in case you need to replace a lost card or obtain a new card.

FSUPD will continue to patrol with a focus on securing the campus and keeping unwanted individuals off campus. Accordingly, employees performing work on campus should have their FSU Employee ID Card prominently displayed or readily available to assist with identifying authorized University personnel.

While this situation is unlike anything we have encountered before, there is no doubt that we will continue to fulfill the mission and vision of Florida State University. Your dedication and service are why we are one of the top universities in the nation and we are appreciative of all that you do.

Resources

For further information, please visit the COVID-19 Workplace Guidance webpage and the Temporary Remote Work Guidelines webpage. Updated FAQs can be found here.

Also, please don’t hesitate to contact any member of the HR Coronavirus Task Force:

 HR Coronavirus Task Force Contacts

 General Questions  Renisha Gibbs  rgibbs@fsu.edu
 General Staff Issues  Tracey Pearson
Back-up contact: Julie Ritter
 tvpearson@fsu.edu
jritter@fsu.edu
 General Faculty Issues  Rebecca Peterson
Back-up contact: Tiffany Ward
 rpeterson@fsu.edu
tnward@fsu.edu
 Payroll Questions  Phaedra Harris  pharris@fsu.edu
 Attendance & Leave Questions    Christine Conley  caconley@fsu.edu
 Communications  Shelley Lopez  s.lopez@fsu.edu